PLAN SOUTH SUDAN
Plan is an International Child Centered Community Development organisation – without religious, political or governmental affiliation – that works with children and their communities in 50 of the world’s poorest countries to make lasting improvements in their lives. Plan’s work worldwide benefits around six million children in Africa, Asia and Latin America. Program implementation takes place in 50 Country Offices and 4 Regional Offices, working with more than 90,000 mostly rural communities.
Plan South Sudan supports development interventions in the domains of education, livelihood, building relations, child protection, governance and social protection.
USAID funded South Sudan Room to Learn project intends to improve the distribution of resources enabling quality education while increasing access to formal and non-formal education services for South Sudanese learners at the primary school level. It builds on solid successes and lessons learned through work in South Sudan’s challenging education landscape to shepherd its education system into an era that offers safe, quality educational services, especially to the most disadvantaged populations. Plan International is a partner of the organization Winrock, prime recipient and manager of this USAID grant
Plan South Sudan is seeking to recruit dynamic, suitably qualified and experienced South Sudanese for the following vacant position:
POSITION 1; No. of Vacancies Three (3)
Job Title : Emergencies Preparedness Officer – Room to Learn Project
Grade : D1
Tenure : One (1) year (Renewable)
Department : Emergency Response
Reports to : Emergency Prepareness Manager
Location : Bor, Bentiu, Rumbek
I. Job Summary
The Emergency Preparedness Officers will work under the supervision of the Emergency Preparedness Program Manager in managing some aspects of Plan’s education components of the Room to Learn (RTL) project in South Sudan. These aspects include increasing the preparedness at the local level for various types of emergencies that the education system and schools face.
- The project activities will be spread across 23 counties in 5 states (13 counties in years 1 and 2, expanding to 23 in year 3).
- The Emergency Preparedness officers will be responsible for overseeing activities in 3-4 counties each in years 1 to 2 and 7-8 in years 3 to 4.
II. Key End Results and Typical Responsibilities
- Provide technical assistance, oversight and supervision for Education in Emergencies (EiE) preparedness work.
- Facilitate or participate in roster teacher training on EiE and participate in or facilitate community-based emergency preparedness training that will be part of the RTL School Improvement Plan's (SIP) training.
- Provide technical assistance on emergency preparedness work at the community level.
- Provide technical assistance on emergency preparedness to the Ministry of Education & local partners as needed.
- Provide technical assistance to needs assessments, development of psychosocial learning materials, and youth Disaster Risk Reduction (DRR)and peace building activities.
- Provide to the Emergency Preparedness Manager, with frequent communication with Winrock’s Program Officers/Team Leader. Liaise with potential additional project staff.
- Build institutional relationships and networks with relevant education based NGOs, education clusters, UN Agencies, Government Bodies and CBOs.
III. Dealing with Problems
- Limited opportunity for refresher training for the technical staff and trainees
- Harmonising multiple demands from client groups
- Working effectively with multiple cultures and ethnic groups
- Dealing effectively with difficult clients/partners and negotiate with them to ensure cost effectiveness in project implementation
- Work with minimum supervision
IV. Communications and Working Relationships
- Emergency Preparedness Manager (EPM) – Room to Learn
- Emergency Response Manager (ERM) and team
- Disaster Risk Management (DRM) Manager and team
- Programs Team
- Finance Team
- National Offices and donors
- Technical experts in the RESA Region
- Other Plan staff
- State institutions, agencies and donors
- Relevant line ministries
- Education clusters
- Specific clusters and partners
- CBOs- partnership, collaboration and coordination- monthly
- Communities and children
- Other partners
V. Knowledge, Skills and Behaviours Required to Achieve Role’s Objectives
Qualification and Experience
- Bachelor’s Degree in Development Studies, Education, or related field.
- At least 2 years of experience in implementing emergency response in conflict/post-conflict affected fragile states, preferably in East Africa.
- Understanding of methodology and guidelines for emergency preparedness and response activities in the education sector.
- Understanding of education programming in developing countries, especially in conflict-ridden countries, and/or related experience in design, implementation, and evaluation of programs in developing countries.
- Experience in representation and coordinating interventions with local partners, local authorities and key stakeholders.
- Experience in training; ability to design and implement training sessions on emergency processes.
- Working knowledge in project cycle management and monitoring activities.
- Working knowledge in contingency planning and emergency preparedness.
- Experience in community mobilization and skills in education related areas.
- Understanding of humanitarian guiding principles and standards in emergencies.
- Fluent in English (both oral and written). Working knowledge of Arabic and/or other local languages will be an added advantage.
Demonstrated behaviors needed by the post holder to successfully perform the role:
- Committed and able to adhere to humanitarian values and standards, especially child protection.
- Able to deliver during tight deadlines.
- Willing to understand and commit self to the mission, vision and values of Plan.
- Able to work effectively with others (a good team player).
- Self-driven, organised and results-oriented.
- Focused and strives for high quality delivery of programs.
- Cross-culturally agile and gender sensitive.
- Aware of own strengths, weaknesses and pro-active in using feedback to promote self-development.
Skills Specific to the post needed to put knowledge into practice.
- Strong coordination and leadership skills for the implementation of project activities.
- Excellent analytical, conceptual and strategic thinking skills.
- Excellent writing skills, for both research as well as communication purposes.
- Good project management skills and ability to manage multiple projects simultaneously.
- Skilled in leading assessments and making strategic decisions to determine what is needed & when with limited information.
- Strong team-building and motivational skills
- Strong negotiating, facilitating and influencing skills
- Strong and proven communication skills – report writing, proposal writing, making rapid donor applications, presentation and facilitation
- Representation and media skills will be an added advantage.
- Advocacy/lobbying and negotiation skills
- Physical Environment and Demands
- Office & outdoors - Some exposure to heat, cold, dirt, noise and rainy weather conditions; dim or crowded surroundings, confined spaces
- About 50% of work time spent on extensive travel in project implementation areas
All applications marked on the right hand corner of the envelope “Application for the Position of “Emergency Preparedness Officer” should be addressed to:
The Country Human Resources Manager
Plan South Sudan Country Office
The closing date for receipt of applications is before close of business on Friday 6th December 2013.
Interested persons can collect the Plan Application Form from the Security Post at the above address.
Plan is an equal opportunity employer within the meaning of the relevant UN convention. Women are encouraged to apply. Note: Only short listed applicants will be contacted.